Email Writing in English

Professional Email Structure

1. Subject Line

Be clear and specific: "Meeting Request: Q2 Review" not "Hello"

2. Greeting

Formal: Dear Mr./Ms. Smith, | Semi-formal: Hello John, | Informal: Hi John,

3. Body

Get to the point quickly. Use short paragraphs. Be polite but direct.

4. Closing

Formal: Kind regards, | Best regards, | Sincerely,

Informal: Best, | Thanks, | Cheers,

Useful Phrases

• "I am writing to inquire about..."
• "Please find attached..."
• "I would appreciate your prompt reply."
• "I look forward to hearing from you."
• "Don't hesitate to contact me if you have any questions."

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